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- Practical preparation for Oral presentation
- Practical preparation for Poster presentation
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General information
ESAO 2025: Innovations in (Bio)Artificial Organs and Organ Models
The event will feature a dynamic program of keynote and plenary presentations, interactive symposia, and discussions, providing in-depth insights into the latest breakthroughs in the field. Attendees will gain valuable knowledge about the potential of bioartificial organs to improve patient care and their ethical and societal implications. By offering a platform for diverse perspectives, ESAO 2025 will inspire thought-provoking conversations that push the boundaries of what is possible in medicine. We are excited about the upcoming event and are working diligently to curate a lineup of engaging sessions, esteemed speakers and calls for abstracts.
- The audience: researchers, industry professionals, and medical experts active in the field of artificial organs and organ models. Most attendees are members of the ESAO or yESAO. You can find more information about ESAO here.
- Number of attendees: We expect between 200 and 250 participants per day at the event. This may vary depending on the day and time of day.
- LinkedIn hashtag: #ESAO2025
Downloads
Via the link below, you’ll find various session flyers to help you promote your session to your network.
Practical preparation | Oral presentation
- Please bring your presentation on a USB stick and report to the information desk no later than 30 minutes before the start of your presentation. Save your presentation as <full name>_<session no> (e.g., Joey Pals_1C). The information desk is located on the ground floor of the event venue. If you are attending for multiple days, it is recommended to check in a day in advance. You will receive instructions on which room you are scheduled in, so you can place your presentation in the correct folder on the desktop of the available computer. Please note that it is not permitted to use your laptop connected to the projector during the event.
- Please ensure your presentation is created in Microsoft PowerPoint and formatted in a 16:9 aspect ratio, which is the default in the latest version of PowerPoint.
Finding the right room for your presentation
- During the event, you should first report to the registration desk located on the ground floor of the TechMed Centre.
- After that, proceed to the meeting point to check in as a speaker.
- From there, you will be directed to the room where your presentation will take place. There are three rooms where lectures will take place:
- TL 1133 (Inspiration Stage) – located on the ground floor, marked with a purple banner
- TL 1336 (Innovation Stage) – also on the ground floor, marked with a green banner
- TL 2275 (Main Stage) – located on the first floor, marked with a blue banner
You can also use the detailed Mazemap app, which provides an overview of all rooms and routes towards it across the University of Twente campus.
Plenary lectures
Each day, one plenary lecture is scheduled. On Day 1, this will take place in the evening (6.15 - 7 PM CEST), and on the other days (2, 3, and 4), it will be the starting point of the day (between 8:30 and 9:15 AM CEST).
- Each plenary lecture lasts a total of 45 minutes, with approximately 30 minutes allocated for the presentation and the remaining 15 minutes for a Q&A session.
- The presentations take place in the main hall, which is equipped with a sound system. Please report to the technical team at least 20 minutes before your session to receive a microphone and to review your presentation.
Parallel sessions (abstract submissions)
During the parallel program, participants can choose between three sessions taking place simultaneously. Please be aware that attendance may vary per session. All three rooms are equipped with a sound system. If you are scheduled in Room 1, please report to the technical team at least 15 minutes before the session starts to receive a microphone (this applies to both speakers and moderators). If you are scheduled in Rooms 2 or 3, you may choose to use either the table microphone (lectern) or a lapel microphone. Speaking without a microphone is also possible. Each room is equipped with a lectern, PC, projector, projection screen and/or large TV screens.
- Timing for keynote lectures during the parallel sessions: 35 minutes total — approximately 25 minutes for the talk and 10 minutes for Q&A.
- Timing for other presentations during the parallel sessions: 18 minutes total — approximately 15 minutes for the talk and 3 minutes for Q&A.
- Each session will be led by one or two moderators. They will monitor the time and may interrupt you if you exceed your allocated slot.
Invited symposia
A total of 7 symposia are scheduled, spread across each parallel session on each day. Every symposium will take place in the main hall (TL 2275). Please report to the technical team at least 15 minutes before the session starts to receive a microphone. Each symposium follows its schedule. Please check the program to see how much time you have for your presentation. Within the total allocated time, there is approximately 3–5 minutes reserved for Q&A per speaker (5 minutes for a keynote, 3 minutes for other speakers).
Award ceremony
On the final day, June 28, there will be an Oral Presentation Award Ceremony. During this moment, we will announce the winner and present the prize. Please make sure to attend so we can hand over the award and take a nice photo. If you are no longer present in person — that’s a pity, but not a reason to miss out on the prize. We will arrange to get it to you at a later time.
Practical preparation | Poster presentation
Are you scheduled to present a poster during ESAO 2025? There are two dedicated sessions where you can showcase your poster to attendees:
- Poster Rapid Fire Session on June 26, from 11:30 AM to 1:00 PM (CEST)
- Poster Session on June 26, from 3:30 PM to 5:00 PM (CEST)
Finding the right location for your poster and poster presentation
- During the event, you should first report to the registration desk located on the ground floor of the TechMed Centre.
- After that, proceed to the meeting point to check in as a speaker.
- From there, you will be directed to the room where your poster presentation will take place, and the poster gallery is situated See below:
- Poster Rapid-fire presentation: TL 1336 (Innovation Stage) – on the ground floor, marked with a green banner
- Poster gallery: On the balustrade of the first floor – located on both sides of the building, with a view on the centre space.
You can also use the detailed Mazemap app, which provides an overview of all rooms and routes towards it across the University of Twente campus.
Poster Rapid Fire Session
For this session, you must bring your poster on a USB stick to the event. Save your presentation as <full name>_<poster no> (e.g.:Joey Pals_18). Please create your poster in Microsoft PowerPoint and use a 16:9 aspect ratio. You may use only one slide for your poster. Between 8:15 AM and no later than 11:00 AM, report to the information desk to upload your digital poster to the designated laptop. This is to ensure that all posters are combined into one presentation.
The session will last 90 minutes in total. The moderator will advance the slides, and when your poster appears on screen, you will stand up from the audience and present your pitch while remaining in your seat. This is to avoid any time loss. It is recommended to sit in the first or second row.
You will have a maximum of 2.5 minutes to pitch your poster. There will be no time for questions, but you are welcome to invite others for a conversation later.
Poster session
For this session, you are required to bring a hard copy poster. The preferred size is A0, which may be in either portrait (vertical) or landscape (horizontal) format. The poster boards are large enough to accommodate both orientations.
A0 dimensions are 84.1 x 118.8 cm / 33.1 x 46.8 inches.
You can hang your hardcopy poster on two possible days:
- June 25 between 10:00 AM and 5:00 PM (CEST)
- June 26 between 8:15 AM and 3:30 PM (CEST)
If you plan to do this on June 26, we recommend doing so at the beginning of the day so attendees can view your poster during the breaks.
First, report to the information desk. There, you will be informed of the location where your poster should be placed. Each poster board is labelled with a number and a QR code. Participants can scan this QR code to review your poster. Each board is already equipped with four pushpins, which you should use (no tape allowed).
Would you like to have your poster printed at the University of Twente? That’s possible via this email address: xeroxcarre@utwente.nl. Please make sure to submit your print request no later than 5 working days before the event. You can arrange to collect and pay for your poster on June 25 or 26 (the print service is open between 9.15 AM - 1 PM & 1.30 - 4.30 PM CEST)
Award ceremony
On the final day, June 28, there will be a Poster Award Ceremony. During this moment, we will announce the winner and present the prize. Please make sure to attend so we can hand over the award and take a nice photo. If you are no longer present in person — that’s a pity, but not a reason to miss out on the prize. We will arrange to get it to you at a later time.
Participant platform
Via the link below, you can access the participant platform. This page contains a wide range of practical information about the event, such as the program, participant list, sponsor list, and details about travel and accommodation in the Enschede area, and much more.
Certificate
Would you like to receive a certificate for your presentation and/or attendance? If so, we kindly ask you to send an email after the event to: secretariat-esao2025@utwente.nl. This will be possible starting Monday, June 30.